This role offers a unique opportunity to work in an international setting. Directly under the Facilities Manager, you focus on a wide variety of responsibilities. It is your responsibility to ensure that the business can continue by supporting on facilities, operational and administrative support.
If you are aiming for a divers job with a fine balance between operational & administrative tasks, this is the perfect opportunity for you! You are the first point of contact for visitors by phone or when they visit the office. You also manage the office facility, office storage supplies, and canteen area. Also you provide crucial support to the Management Board.
§ Assist with basic building and premises maintenance matters
§ Responsible for stationary & office supplies; among others business cards & Japanese stationary
§ Assist with food & beverages for client meetings, social gatherings and other company events
§ Provide support to (former) expats and related administration
§ Responsible for the office item registrations
§ Handling archive administration
§ Maintain organization chart & telephone list
§ Welcoming visitors & clients in a professional matter
§ Receive guests from Head Office and other Branches, including necessary arrangements
§ First point of contact on companies central telephone line
§ General reception work to provide excellent customer service
§ Responsible for the corporate credit card administration
§ Processing incoming & outgoing courier/postal services
§ Daily distribution of incoming newspapers, postal mail & incoming fax
§ Support with regular reporting to Head Office for facilities
§ Assist Management Board & the Executive Director Human Resources & Facility Manager with business trip arrangements & related administration
§ Assist with meeting arrangements for internal and external meetings
§ Arranging availability of meeting rooms for Management meetings
§ First point of contact for our travel agency and hotel bookings
§ In coordination with the Corporate Secretary assist with Supervisory Board meeting preparations and meeting materials
§ Process/forward content of Management Board members documents tray on a regular basis
§ Arrange a driver for Management upon request
§ Support high profile visitors/internal employees with visit/travel arrangements.
|Desired skills and experience
|§ Bachelor level or Similar|
|§ Minimal 3-5 years experience in Administration Officer or Personal Assistant role.
§ Experience in an international/corporate environment is a would be a plus.
|§ Being part of one of the International corporate organization;|
|§ Competitive remuneration package (e.g. 13th month and bonus);|
|§ Good career opportunities for professional development in a global institution;|
|§ Technical and professional training;|
|§ Working in a dynamic international and multicultural environment;|